Committee Documents

Committee documents such as AGM minutes, financial returns, and meeting notes can be displayed on any page using a Committee Documents content row.

Adding Documents to a Page

1. Enter Site Edit Mode
2. Add a new row or edit an existing one
3. Set the Row Type to Committee Documents
4. The row will automatically display documents uploaded via Admin → Committee → Documents

Year navigation is generated automatically — when you add documents for a new year, a new year card appears without any manual setup.

Browsing Documents

Documents are displayed within navigation cards that visitors can swipe or click through. How you organise these cards is completely up to you — by year is the most common approach, but you could organise by meeting type, topic, or any grouping that makes sense for your group.

For an example of documents organised by year, see the East Kent Walking Group committee page.

Visitors can:

• Swipe or drag through the navigation cards on both desktop and mobile
• Click a card to see all documents for that grouping
• Download PDF documents directly

Documents can also link to externally hosted files (e.g. PDFs hosted on Google Drive) if they haven't been uploaded to the site yet.

Adding an Image to the Page

Each committee documents page can optionally include a header image. This appears above the document list and gives the page a more polished look. To add one, set the Image Source in the committee documents row settings. The image could be a group photo, a logo, or anything relevant to the documents on that page.

Sending an Email About a Document

When you are logged in as an admin and viewing a committee documents row, each document has a Send Email button. Clicking this takes you directly to the email composer with the document already attached as context.

This is useful for notifying members about new documents — for example, when you upload new meeting minutes or AGM papers, you can immediately send an email to let members know the documents are available.

The email composer will pre-populate with details of the selected document. You can then choose your recipients, edit the message, and send.

The screenshot below shows the Edit, Send Email, and Delete buttons that appear on each document when you are logged in as an admin. The Add File button in the top-right allows you to upload new documents.

Configuring File Types and Visibility

The types of document available on your site are not fixed — your group can define its own file types to match the kinds of documents you produce.

Go to Admin → Committee Settings and select the File Types tab. Here you can:

• Add new file types — click the green Add new file type button and enter a name (e.g. "Committee Meeting Agenda", "Walk Programme", "Newsletter")
• Remove file types — click the red cross next to any file type you no longer need
• Control visibility — each file type has a Visible by Public checkbox. When ticked, documents of that type are visible to everyone. When unticked, only logged-in members can see them

For example, you might make AGM Agendas and Financial Statements visible to the public, while keeping Committee Meeting Minutes restricted to logged-in members only.

The File Types tab in Committee Settings — each file type can be set to public or members-only

See Also

• Page Row Types — all available content row types
• Page Structure — understanding rows and columns
• Committee Pages Example — a working example of committee pages with meetings, AGM, and financial documents