{"id":"6ac6b641d5514728ebdac0c7","title":"Expenses","path":"how-to/committee/expenses","contentMarkdown":"# Claiming expenses\n\nWalk leaders and committee members claim travel and other group costs from [Expenses](https://ngx-ramblers.org.uk/admin/profile/expenses \"{{siteUrl}}\").\n\n## What you can claim\n\n- Travel for a recce of a walk you have not led before\n- Travel to attend a committee meeting\n- Other group costs, with a copy of the receipt, or a short note if a receipt is not available\n\nMileage is the miles you enter multiplied by the group's cost per mile. The treasurer sets that rate on [Committee Settings](https://ngx-ramblers.org.uk/admin/settings/committee-settings \"{{siteUrl}}\").\n\n## Create a claim\n\n1. Open [Expenses](https://ngx-ramblers.org.uk/admin/profile/expenses \"{{siteUrl}}\") from Admin.\n2. Choose **Add Expense Claim**.\n3. Choose **Add Item** and pick the type: **Travel (walk reccie)**, **Travel (attend committee meeting)**, or **Other**.\n4. For travel, enter from, to, miles, and whether it is a return journey. The cost is filled in for you. For other costs, enter a description, the amount, and attach a receipt.\n5. Add further items if needed, then **Submit Claim**.\n\nThe committee is emailed when you submit. After two approvals the treasurer marks the claim **Claim Paid**. If something needs changing, the claim can be returned so you can edit it and submit again.\n\nIf Expenses is not in your Admin menu, ask a committee member, or use Contact Us on your group's website.\n","contentHtml":"

Claiming expenses

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Walk leaders and committee members claim travel and other group costs from Expenses.

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What you can claim

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Mileage is the miles you enter multiplied by the group's cost per mile. The treasurer sets that rate on Committee Settings.

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Create a claim

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  1. Open Expenses from Admin.
    2. \n
  2. Choose Add Expense Claim.
    3. \n
  3. Choose Add Item and pick the type: Travel (walk reccie), Travel (attend committee meeting), or Other.
    4. \n
  4. For travel, enter from, to, miles, and whether it is a return journey. The cost is filled in for you. For other costs, enter a description, the amount, and attach a receipt.
    5. \n
  5. Add further items if needed, then Submit Claim.
    6. \n
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The committee is emailed when you submit. After two approvals the treasurer marks the claim Claim Paid. If something needs changing, the claim can be returned so you can edit it and submit again.

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If Expenses is not in your Admin menu, ask a committee member, or use Contact Us on your group's website.

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