05-Nov-2026 — share event formats across live email and PDF previews #439

build 1061 — commit e78332e

What's new

• Open Admin → Mail Settings → Event Templates to create or edit the layout of one walk or social event. These templates repeat for each selected event in newsletters, event emails and printed programmes; Email Configurations continues to control the whole email body.
• Choose an existing format from the searchable list, edit it, and use Save changes to update that format. Change the name and use Save as new to keep the original.
• The Event Templates page shows a live preview of the repeating event block as it appears inside an email, not a complete message. It uses real site events from the past month and next six months, preselects upcoming events with usable details, and shows the matching event types (Walk, Social Event, Committee Event) or Not selected.
• In the email composer's Events step, choose an Event format to apply it to the selected events. Default layout keeps the existing email listing; supplied formats and saved event templates apply directly, with no Generate step.
• Auto-include ticks member-facing walks and group events. Empty walk slots and walks still awaiting details stay unticked until they are ready.
• Group events such as AGMs do not show a difficulty and do not go through the walk-details workflow on the programme, event cards, or event editor.
• On Preview & Review, Email and PDF sit on the same row as the heading. Email is the message as recipients will see it; PDF is the printable programme from your introduction, events and sign-off.
• Postcode map links in the printable programme render as links, including postcodes that contain a space.
• Switch between Email and PDF on Event Templates as well: Email shows the listing block only; PDF shows the printed programme.
• View this email in your browser now opens a real page: campaigns use Brevo's hosted copy, and other mail uses the group website address instead of a dead {{ mirror }} link.
• Event templates and the composer can insert end time, grade, ascent, shape, map, contact name, contact phone, contact email, and the event page, as well as the existing date, time, distance, location, grid reference, postcode, description and image fields.
• Contact name, phone and email are separate fields, so a listing can show only the parts you want. Grid reference, postcode, map, contact email and event page render as links.
• Drag the image height handle on an event format to set how tall walk photos appear in email and in the printed programme. That height is saved with the format.
• The editor can show example values for merge fields while you edit a format, so the tokens are easier to read.
• Mail Settings no longer has a Provider tab. Bookmarks that used the old provider tab open Email Configurations.