{"id":"6a03a2a9d9b21caa861e3f7f","title":"Walk Editor","path":"how-to/committee/walks/walk-editor","contentMarkdown":"# Completing Walk Details\n\nOnce a walk slot has been created (see [Add Walk Slots](https://ngx-ramblers.org.uk/how-to/committee/walks/add-walk-slots)), a walk leader claims it and fills in the details across seven tabs in the walk editor. This guide walks through each tab end to end, using a live example: a Sunday slot on 26 July 2026 from the East Kent Walking Group programme.\n\n## When This Applies\n\nThis flow applies when your group is on **Local Walk Population**. If your group syncs from Ramblers Walks Manager, the walk editor is read-only and walks are pulled from that system instead.\n\nYou can check your mode in *Admin > System Settings > Group / Area Configuration > Group Walk Population*.\n\n## Step 1: Open the Walks Page and Find an Unclaimed Slot\n\nOn the public walks page, every slot card shows an action button in its top-left corner. The label depends on who you are:\n\n- **Not logged in** - the button says *view* and takes you to the read-only walk detail page\n- **Logged in but the slot is \"Awaiting walk leader\"** - the button says *lead* and takes you straight into the walk editor\n- **Logged in as the walk leader, walks coordinator, or admin** - the button says *edit* (or another contextual caption) and opens the editor for that walk\n\nIf your forward programme spans more than a page, use the pager at the top of the list to step through. The screenshot below shows page 2 of the EKWG programme, viewed by a logged-in regular member: the Sunday 26 July 2026 card is still **awaiting a walk leader** - no leader has stepped forward and no details have been entered. The card shows a **lead** button because it is still up for grabs.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/ce0538d0-c871-42fb-b9e1-0b927de07836.jpeg)\n\n*Page 2 viewed by a logged-in member. The Sunday 26 July slot is empty and shows the *lead* button alongside several other unclaimed Sunday slots.*\n\n## Step 2: Press \"lead\" to Claim the Slot\n\nPressing *lead* on the card does three things in one step:\n\n1. **Assigns you as the walk leader** - your member record is linked to the walk\n2. **Moves the walk to \"Awaiting walk details from leader\"** - so visitors can see it is now allocated\n3. **Opens the walk editor** at `/walks/edit/` with all the fields blank, ready for you to populate\n\nA green confirmation banner appears at the bottom of the editor:\n\n> Thanks for offering to lead this walk! Please complete as many details as you can, then click Save to allocate this slot on the walks programme. It will be published to the public once it's approved. If you want to release this slot again, just click Cancel.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/3b30c2ae-d961-463a-a51a-6b0e5f69d2c2.png)\n\n*Immediately after pressing *lead*: Main Details opens with no walk title, no description, and the default start time. The green banner at the bottom confirms the slot is now allocated to you.*\n\n## Step 3: Work Through the Tabs\n\nFrom here you fill the walk in tab by tab. Each screenshot below shows the same Denton Circular walk populated for the first time. You can save at any point and come back later - the slot stays allocated to you until you cancel or until a walks coordinator releases it.\n\nThe tabs appear in this order on screen: Main Details, Walk Details, Related Links, Leader, Features, Images, Risk Assessment, History, Copy...\n\n### Tab 1 - Main Details\n\nThis is the headline data for the walk: start time, finish time, distance, average miles per hour, walk title, walk description, and (optionally) a maximum capacity and \"max pre-booking\" limit if you are running a booked walk.\n\nThe date itself is locked - it was set when the slot was created and is not editable from this screen. The \"preview\" link next to the description field renders the description as the public site will show it.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/4ea1fd50-4c6f-4c2e-a637-ec1584d1518a.png)\n\n*Tab 1: Main Details. Times, distance, title and description live here.*\n\n### Tab 2 - Walk Details\n\nThree sub-tabs sit inside this tab, left to right:\n\n- **Venue** - meeting point: enter a UK postcode, landmark, or address. Once recognised, the location is plotted on the map with two yellow controls to fine-tune the pin or open the meeting point in Google Maps\n- **Route** - grade (easy / moderate / strenuous), walk type (linear / circular), ascent in feet or metres, and a GPX file uploader for the route track\n- **Route & Venue** - a combined view of both, with a \"My walk has a separate meeting point or I want to specify a meeting time\" option for walks where parking and the route start differ\n\nTogether the three sub-tabs answer \"where do we meet?\" and \"what's the route?\". The screenshot below shows the Route sub-tab populated with Moderate, Circular, 984ft ascent.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/4f8afa34-28d1-49ad-a616-6f3a9284e826.png)\n\n*Tab 2: Walk Details, Route sub-tab. Grade, walk type, ascent and an optional GPX route file.*\n\n### Tab 3 - Related Links\n\nThis tab is where the walk connects to external systems. Three sub-tabs split it up:\n\n- **Ramblers** - the Ramblers Walks Manager record. Nothing to enter here yourself: the Ramblers Id is populated automatically when the walk is exported to Ramblers Walks Manager. The note at the top of the panel summarises any preconditions still blocking that export (missing Walks Manager Contact Name, missing distance, missing GPX route, etc). The **Publish to Ramblers** checkbox lives here and decides whether this walk is eligible for the next export.\n- **OS Maps** - an optional OS Maps URL for the route. When set, an OS Maps link is shown on the public walk page.\n- **Meetup** - optional cross-posting of the walk to a group's Meetup account (if Meetup is configured).\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/local-tab-03a-related-links-ramblers.png)\n\n*Tab 3: Related Links, Ramblers sub-tab. Publish to Ramblers is ticked; the Ramblers Id is empty and will be filled in when the next export runs.*\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/d1065630-1da6-4884-ae1b-f3fbf6b74a93.png)\n\n*Tab 3: Related Links, OS Maps sub-tab. An OS Maps URL has been pasted in - the link preview confirms it resolves to the Denton Circular route.*\n\n### Tab 4 - Leader\n\nHolds the walk leader's contact details: phone number and email address. These default to the values from your member profile but can be overridden per walk - useful when a different number applies for that day.\n\nThe two values feed the Group Walk Leader card visitors see on the public site, and they also feed the Walks Manager Contact when the walk is exported. If a leader is not yet matched to a member record, Tab 4 has the controls to do that match.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/204fad30-aa5a-4358-85c1-411dbf37a3c6.png)\n\n*Tab 4: Leader. Contact phone and email default from the member record.*\n\n### Tab 5 - Features\n\nA grid of checkboxes describing what's available on the walk. Three groups:\n\n- **Facilities** - refreshments available (pub/cafe), toilets available\n- **Transport** - accessible by public transport, car parking available, car sharing, coach trip\n- **Accessibility** - assistance dogs only, dog friendly, introductory walk, no car needed, pushchair friendly, no stiles, suitable for beginners, wheelchair accessible\n\nTick everything that genuinely applies - the more accurate this is, the more searchable your walk becomes on the Ramblers site.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/4dc40560-845f-4e6c-95e7-8a3bed11328a.png)\n\n*Tab 5: Features. Facilities, transport, accessibility checklists.*\n\n### Tab 6 - Images\n\nChoose between three image sources:\n\n- **None** - no image; the public card uses the default placeholder\n- **Local** - upload your own walk photo (or pick one from earlier walks)\n- **Walks Manager** - use the image attached to the equivalent record on Ramblers Walks Manager\n\nFor Local, the upload control accepts standard image formats and stores the file under the walk's S3 folder.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/31a2e0c7-30dc-42f8-9cf8-8429cf689fee.png)\n\n*Tab 6: Images. None / Local / Walks Manager selector.*\n\n### Tab 7 - Risk Assessment\n\nA structured set of questions covering the five categories Ramblers requires walk leaders to confirm:\n\n- **Traffic** - road crossings, walking along roads, road suitability\n- **Path surfaces and obstacles** - slippery paths, loose rocks, stiles, fallen trees, steep drops\n- **Animals** - livestock, ticks, biting insects\n- **Communications** - phone signal, registration with 999 emergency text service, last-back checks\n- **Other** - hazards not covered above (e.g. Covid-19 considerations)\n\nEach category has free-text notes plus a \"Please confirm you have reviewed this section above\" tickbox. A yellow status banner at the bottom shows which categories still need attention. The \"Read more about guidance for group walks\" link at the top opens the Ramblers Walk Leader Charter in a new tab.\n\nThe Risk Assessment tab only appears when two conditions hold:\n\n- The walk is editable for you (you are the leader, the walks coordinator, or an admin), **and**\n- Risk Assessment is enabled for the group. This is controlled by *Admin > System Settings > Walk Configuration > Require risk assessment*. If your group turns it off, the tab is hidden and the section is also skipped from the Ramblers upload validation.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/acc02491-50c6-4aa0-a643-a96b0ad6c7bf.png)\n\n*Tab 7: Risk Assessment. Five Ramblers-aligned categories, each with notes and a confirm tick.*\n\n### Tab 8 - History\n\nA read-only audit log of every change made to this walk. Each row shows the timestamp, the member who made the change, the resulting event type (\"Awaiting walk leader\", \"Awaiting walk details from leader\", \"Approved\", etc.), and a comma-separated list of fields that changed in that step.\n\nThe History tab is visible to the walk leader and to admins only.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/4b8fa8a8-ef4d-4835-9734-c239c1549d68.png)\n\n*Tab 8: History. Every state change and every field change is logged with the member who made it.*\n\n### Tab 9 - Copy...\n\nA shortcut for re-using details from a previous walk:\n\n- **Previously led by** - pick any walk you have led before and copy its details into this slot\n- **With an OS Maps route I can follow** - copy from a walk that has an OS Maps URL attached\n\nThe dropdown lists \"Copy from N available walks\". This is the fastest way to set up a repeat of a walk that already has a known good description, route file, and risk assessment.\n\nThis tab is only visible once the walk has a contact member assigned (i.e. after step 2 above).\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/0cd2a978-774d-48b7-990b-3a2c4afbdafc.png)\n\n*Tab 9: Copy... - clone an existing walk's details into the new slot.*\n\n## Step 4: Save and the Walk's Lifecycle\n\nThe action buttons sit below the tabset and apply regardless of which tab is active. The set of buttons you see changes with the walk's current stage:\n\n- **Save** - writes whatever you have so far. After your first save the walk stays in *Awaiting walk details from leader*: visitors can see it is allocated to you, but it is not yet on the public programme.\n- **Cancel** - undoes any changes that have been made during the last edit. When you choose this option, you will be prompted again to **Confirm** that you want to lose your changes or **Cancel** to continue editing.\n- **Delete** - appears once the walk has been saved. Removes the walk record entirely. Most leaders should use Cancel instead.\n- **Request Approval** - submits the walk for a walks coordinator to approve. The walk moves to *Awaiting approval*.\n- **Approve** - shown to walks coordinators only. Promotes a walk from *Awaiting approval* to *Approved*. Approved walks appear on the public programme and (if *Publish to Ramblers* is ticked) become eligible for the next Walks Manager export.\n\nA *Notify [coordinator] about this change* toggle below the buttons decides whether the coordinator gets an email when you save.\n\nThe walk progresses through these stages in order. Each step is logged on the History tab so it is always clear who did what and when:\n\n1. **Awaiting walk leader** - the empty slot at the start of this guide\n2. **Awaiting walk details from leader** - you pressed *lead* but have not yet saved\n3. **Walk details updated** - you saved at least once but have not yet submitted for approval\n4. **Awaiting approval** - you pressed *Request Approval*\n5. **Approved** - a walks coordinator pressed *Approve*; the walk is now live on the public programme\n6. **Cancelled** (optional) - if the walk was cancelled after approval, this status is shown in place of *Approved*\n\nThe screenshot below shows the completed Denton Circular walk after the final save - all nine tabs populated, Risk Assessment confirmed across the five sections, the green claim banner now dismissed.\n\n![](https://ngx-ramblers.org.uk/api/aws/s3/site-content/a02b090a-55e7-43f9-87aa-555e13bfe243.png)\n\n*Walk completed: all tabs populated, Risk Assessment confirmed across the five sections, walk is ready for *Request Approval*.*\n\n## Permissions reference\n\n- **lead** button on a card - any logged-in member can claim an Awaiting-leader slot in this way\n- **view** button on a card - shown for anonymous visitors, or for slots that are not currently Awaiting-leader\n- **Save / Cancel / Request Approval** - the assigned walk leader, the walks coordinator, or an admin\n- **Approve** - the walks coordinator or an admin\n- **Risk Assessment tab** - visible only when edits are allowed AND *Require risk assessment* is enabled for the group\n- **History tab** - visible only when edits are allowed for the walk\n- **Copy... tab** - visible only once a contact member is assigned\n\n## Related Guides\n\n- [Add Walk Slots](https://ngx-ramblers.org.uk/how-to/committee/walks/add-walk-slots) - create empty Sunday slots in bulk or one-off non-standard slots\n- [Walk Leader Contact Settings](https://ngx-ramblers.org.uk/how-to/committee/walks/leader-contact) - how visitors get in touch with the leader from the public site\n- [Ramblers Walk Export](https://ngx-ramblers.org.uk/how-to/committee/walks/export) - upload approved walks to Ramblers Walks Manager\n- [Meetup Settings](https://ngx-ramblers.org.uk/how-to/committee/walks/meetup-settings) - publish the walk as a Meetup event","contentHtml":"

Completing Walk Details

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Once a walk slot has been created (see Add Walk Slots), a walk leader claims it and fills in the details across seven tabs in the walk editor. This guide walks through each tab end to end, using a live example: a Sunday slot on 26 July 2026 from the East Kent Walking Group programme.

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When This Applies

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This flow applies when your group is on Local Walk Population. If your group syncs from Ramblers Walks Manager, the walk editor is read-only and walks are pulled from that system instead.

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You can check your mode in Admin > System Settings > Group / Area Configuration > Group Walk Population.

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Step 1: Open the Walks Page and Find an Unclaimed Slot

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On the public walks page, every slot card shows an action button in its top-left corner. The label depends on who you are:

\n\n

If your forward programme spans more than a page, use the pager at the top of the list to step through. The screenshot below shows page 2 of the EKWG programme, viewed by a logged-in regular member: the Sunday 26 July 2026 card is still awaiting a walk leader - no leader has stepped forward and no details have been entered. The card shows a lead button because it is still up for grabs.

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Page 2 viewed by a logged-in member. The Sunday 26 July slot is empty and shows the lead button alongside several other unclaimed Sunday slots.

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Step 2: Press "lead" to Claim the Slot

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Pressing lead on the card does three things in one step:

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    \n
  1. Assigns you as the walk leader - your member record is linked to the walk
    2. \n
  2. Moves the walk to "Awaiting walk details from leader" - so visitors can see it is now allocated
    3. \n
  3. Opens the walk editor at /walks/edit/<date> with all the fields blank, ready for you to populate
    4. \n
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A green confirmation banner appears at the bottom of the editor:

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Thanks for offering to lead this walk! Please complete as many details as you can, then click Save to allocate this slot on the walks programme. It will be published to the public once it's approved. If you want to release this slot again, just click Cancel.

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Immediately after pressing lead: Main Details opens with no walk title, no description, and the default start time. The green banner at the bottom confirms the slot is now allocated to you.

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Step 3: Work Through the Tabs

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From here you fill the walk in tab by tab. Each screenshot below shows the same Denton Circular walk populated for the first time. You can save at any point and come back later - the slot stays allocated to you until you cancel or until a walks coordinator releases it.

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The tabs appear in this order on screen: Main Details, Walk Details, Related Links, Leader, Features, Images, Risk Assessment, History, Copy...

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Tab 1 - Main Details

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This is the headline data for the walk: start time, finish time, distance, average miles per hour, walk title, walk description, and (optionally) a maximum capacity and "max pre-booking" limit if you are running a booked walk.

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The date itself is locked - it was set when the slot was created and is not editable from this screen. The "preview" link next to the description field renders the description as the public site will show it.

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\"\"

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Tab 1: Main Details. Times, distance, title and description live here.

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Tab 2 - Walk Details

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Three sub-tabs sit inside this tab, left to right:

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Together the three sub-tabs answer "where do we meet?" and "what's the route?". The screenshot below shows the Route sub-tab populated with Moderate, Circular, 984ft ascent.

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Tab 2: Walk Details, Route sub-tab. Grade, walk type, ascent and an optional GPX route file.

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Tab 3 - Related Links

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This tab is where the walk connects to external systems. Three sub-tabs split it up:

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Tab 3: Related Links, Ramblers sub-tab. Publish to Ramblers is ticked; the Ramblers Id is empty and will be filled in when the next export runs.

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Tab 3: Related Links, OS Maps sub-tab. An OS Maps URL has been pasted in - the link preview confirms it resolves to the Denton Circular route.

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Tab 4 - Leader

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Holds the walk leader's contact details: phone number and email address. These default to the values from your member profile but can be overridden per walk - useful when a different number applies for that day.

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The two values feed the Group Walk Leader card visitors see on the public site, and they also feed the Walks Manager Contact when the walk is exported. If a leader is not yet matched to a member record, Tab 4 has the controls to do that match.

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Tab 4: Leader. Contact phone and email default from the member record.

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Tab 5 - Features

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A grid of checkboxes describing what's available on the walk. Three groups:

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Tick everything that genuinely applies - the more accurate this is, the more searchable your walk becomes on the Ramblers site.

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\"\"

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Tab 5: Features. Facilities, transport, accessibility checklists.

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Tab 6 - Images

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Choose between three image sources:

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For Local, the upload control accepts standard image formats and stores the file under the walk's S3 folder.

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Tab 6: Images. None / Local / Walks Manager selector.

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Tab 7 - Risk Assessment

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A structured set of questions covering the five categories Ramblers requires walk leaders to confirm:

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Each category has free-text notes plus a "Please confirm you have reviewed this section above" tickbox. A yellow status banner at the bottom shows which categories still need attention. The "Read more about guidance for group walks" link at the top opens the Ramblers Walk Leader Charter in a new tab.

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The Risk Assessment tab only appears when two conditions hold:

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Tab 7: Risk Assessment. Five Ramblers-aligned categories, each with notes and a confirm tick.

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Tab 8 - History

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A read-only audit log of every change made to this walk. Each row shows the timestamp, the member who made the change, the resulting event type ("Awaiting walk leader", "Awaiting walk details from leader", "Approved", etc.), and a comma-separated list of fields that changed in that step.

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The History tab is visible to the walk leader and to admins only.

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Tab 8: History. Every state change and every field change is logged with the member who made it.

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Tab 9 - Copy...

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A shortcut for re-using details from a previous walk:

\n\n

The dropdown lists "Copy from N available walks". This is the fastest way to set up a repeat of a walk that already has a known good description, route file, and risk assessment.

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This tab is only visible once the walk has a contact member assigned (i.e. after step 2 above).

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\"\"

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Tab 9: Copy... - clone an existing walk's details into the new slot.

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Step 4: Save and the Walk's Lifecycle

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The action buttons sit below the tabset and apply regardless of which tab is active. The set of buttons you see changes with the walk's current stage:

\n\n

A Notify [coordinator] about this change toggle below the buttons decides whether the coordinator gets an email when you save.

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The walk progresses through these stages in order. Each step is logged on the History tab so it is always clear who did what and when:

\n
    \n
  1. Awaiting walk leader - the empty slot at the start of this guide
    2. \n
  2. Awaiting walk details from leader - you pressed lead but have not yet saved
    3. \n
  3. Walk details updated - you saved at least once but have not yet submitted for approval
    4. \n
  4. Awaiting approval - you pressed Request Approval
    5. \n
  5. Approved - a walks coordinator pressed Approve; the walk is now live on the public programme
    6. \n
  6. Cancelled (optional) - if the walk was cancelled after approval, this status is shown in place of Approved
    7. \n
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The screenshot below shows the completed Denton Circular walk after the final save - all nine tabs populated, Risk Assessment confirmed across the five sections, the green claim banner now dismissed.

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Walk completed: all tabs populated, Risk Assessment confirmed across the five sections, walk is ready for Request Approval.

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Permissions reference

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Related Guides

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